Last updated: October 20, 2026
This policy explains how Apex Vicinity (“we”, “us”) handles information through our website, apexvicinity.com, and through ProofPins, the job-documentation software we build and operate for our clients. If you have a question about anything here, email info@apexvicinity.com.
ProofPins: built to keep customer details out
ProofPins turns photos of finished jobs into pages on a business’s own website. It is designed so that the people a business works for are never identifiable from what it publishes or stores:
- No exact locations. When a crew member checks in a job from their phone, the location is moved a randomized distance away (by default 90–150 metres) before it is saved. The exact coordinates are never stored.
- No photo metadata. GPS coordinates and other embedded metadata are stripped from every photo file before it can be shown. Any photo that cannot be cleaned is kept hidden.
- No customer names, addresses or contact details. ProofPins does not store a customer’s name, street address, phone number or email address with a job. Job pages name only the town.
- Stored on the business’s own website. Job photos and pages live on the client’s own WordPress site and hosting, under the client’s control.
Information ProofPins processes
- Job details from crews: photos of the work, the service performed, a short note, and the phone’s location at the time of check-in (blurred as described above).
- Town lookup: to name the town a job was in, the already-blurred location is sent to a mapping service (Google Maps Platform or OpenStreetMap). Only the blurred point is sent, and only the town, state and postal code are kept.
- Written descriptions: to draft a description of a job, the service, town, month, number of photos and the crew’s note are sent to an AI provider (Anthropic). Names, street addresses, phone numbers and email addresses are removed from the note before it is sent, and again from the text that comes back. Every draft is reviewed by the business before it is published.
- Review requests: when a business asks a customer for a review by email, the address is used once to send that message and is not stored. When a crew member asks by text message, the request opens their own phone’s messaging app; the customer’s number never reaches our systems.
Google Business Profile
A business may choose to connect its Google Business Profile to ProofPins so that a published job can also be posted to that profile. Connecting is optional, is done by someone with access to the profile through Google’s own sign-in screen, and can be undone at any time.
What we access. With the business’s permission, ProofPins uses the Google Business Profile APIs to list the business locations the connected account manages, so the business can choose which one to post to, and to create, list and delete posts on that location.
How we use it. We use this access only to publish posts about jobs the business has reviewed and chosen to share, and to manage the posts we created. We do not read or reply to reviews, change business information, or take any action the business has not asked for.
How we store it. We keep the authorization token Google issues, the identifier of the chosen location, and a record of the posts we created. Tokens are stored encrypted and are used only to carry out the business’s own posting requests.
What we never do. We do not sell Google user data, use it for advertising, share it with anyone except as needed to provide this feature, or use it to train artificial intelligence or machine learning models.
Apex Vicinity’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
Disconnecting and deletion. A business can disconnect at any time from ProofPins, or by removing ProofPins from its Google Account at myaccount.google.com/permissions. When it does, we stop using the token immediately. To have any stored Google data deleted, email info@apexvicinity.com and we will delete it within 30 days.
Facebook Pages
A business may also choose to connect a Facebook Page so published jobs can be shared there. The same principles apply: connection is optional and authorized by a Page admin through Facebook’s own screen; we use the access only to publish posts the business has approved; we store only what is needed to do that; we never sell the data or use it for advertising; and the business can disconnect at any time and request deletion by emailing info@apexvicinity.com.
Service providers
To provide ProofPins we rely on a small number of providers, each receiving only what its part of the service needs: Google (maps and Business Profile), the OpenStreetMap Foundation (town lookup), Anthropic (drafting descriptions), Meta (Facebook Pages, if connected), each client’s own website host, and email delivery providers. We do not sell personal information to anyone.
This website
When you contact us through apexvicinity.com, we use the details you send only to respond to you. Like most websites, this site may use cookies and analytics tools to understand how it is used and to improve it; you can control cookies through your browser settings.
Your choices
You can ask us what information we hold about you, ask us to correct it, or ask us to delete it, by emailing info@apexvicinity.com. If you are a customer of one of our clients, the business you worked with controls its own job pages and can also remove them directly.
Children
Our website and ProofPins are intended for businesses and are not directed to children under 13. We do not knowingly collect information from children.
Changes to this policy
If we change this policy, we will update the date at the top of this page. Significant changes affecting connected Google or Facebook accounts will be communicated to the businesses that use them.
Contact
Apex Vicinity
McKinney, Texas
info@apexvicinity.com